New Supplier for direct contract

Follow the steps: Admin > Suppliers > Suppliers and click on the button: New Supplier.

Creating a new supplier begins with filling out the Anagraphic tab:

  • Code: an alphanumeric supplier identification code with a maximum of 12 characters. This is the first parameter that allows login to the system. It is recommended to choose a code that reflects the supplier's name. It is mandatory to check the code’s availability using the Control button and proceed only after validation.

  • Name

  • VAT number

  • Recipient code

  • iban

  • Swift

  • Company details

  • Country

  • City

  • Address

  • Zip code

  • Telephone

  • Fax

If you enter multiple email addresses, separate them with ',' or ';'

  • Office email: the email address where the supplier will receive the bookings

  • Account department's email: the email address of the supplier's accounting department

  • Email PEC

  • Email technical

  • Supplier's Web Site

  • Visible on Voucher: if selected, the name of the Supplier will appear on the Voucher (the Hotel is always shown). It will be possible to filter by this parameter by selecting straightonly in the Limitations tab of the customer profile

  • Required reference: if selected, the client will be asked to include a reference while booking

  • Languages for notification emails: you can decide the language of the notification emails to the supplier

  • Remarks about the supplier

After filling in all the fields in the supplier form, click Confirm.

The newly created supplier can then be searched under Admin > Suppliers > Suppliers, where the following buttons will be available:

1. By clicking Change, you will be able to operate within the following settings windows:

  • Anagraphic

  • Configuration

    • Availability: ability to choose which prices the supplier can see in the availability window
    • Prices: option to choose whether the supplier in the availability window displays the sale price or the net price
    • Plugin Name: this field is exclusively for suppliers connected via XML and is usually under the management of the Netstorming technical department
    • Can links contracts to his users selected by default
    • Extra commission
    • Related suppliers
    • Show payment terms in email
    • Show VCC details only in booking details

  • Configuration Extranet

  • Security
    • Valid countries for login
    • Valid IP for login
    • Strict check on IP
    • Enable OTP: if permitted, ability to enable two-factor authentication for access to the system

At the bottom, the following buttons are available:

  • Confirm
  • Cancel
  • Users: allows viewing the users created within the supplier
  • Contracts: allows viewing the contracts associated with the supplier
  • Booking window: allows defining a time window in which bookings can be made
  • Clone: to copy the supplier

2. Clicking on Delete will allow you to remove the supplier. NOTE: if the supplier is already associated with contracts that have generated bookings, the operation will not be possible; if associated with contracts that have not generated bookings, deletion will also affect the direct contract it is linked to.

3. Clicking on Contracts will allow you to view all contracts the supplier is associated with.

4. Clicking on Users will allow you to:

  • create a Web User with Manager rights to allow the supplier to operate within the Extranet

  • connect via API to the Channel Manager