Allotment

This section allows you to load the number of rooms in "Allotment", ie in immediate availability, granted as a result of negotiation with the hotel.

This filter allows you to view dates up to a maximum of 90 days

• From / To : the dates in which the rooms are available

• Generic the counters of the allotments can be of three types:

  • not generic: there is a counter for each type of room inserted (e.g. 2+2+2...)
  • generic: there is a single counter for all types of rooms inserted (which must therefore always be the same for each expected occupancy)
  • double only: double rooms and twin rooms share the same counter, while all other room types have their own dedicated counter

• SGL (Single), DBL (Double), TWN (Twin), TRP (Triple), QUD (Quadruple), STR (used to manage room occupancy for more than 4 people): fields dedicated to the insertion of the number of rooms for each room type

• Cancellation: is the number of hours (h) or days (d) before checkin, within which the reservation can be cancelled, if confirmed, without charging any amount to the customer

• Release: is the number of hours (h) or days (d) before the check-in, within the room can be released, if unsold

• Split: if selected, it allows you to insert a new period of allotment, inside a period previously inserted

• Group : it's possible to assign the allotments to a specific “Group of clients" (to manage customer groups, follow the steps Admin > Customers > Groups ) or to "All customers" within the system

Advanced Configurations:

• Period indicates on which days of the week the allotments entered are valid:

  • Weekdays
  • Weekends (you can define the days in “Week-end tariff Starting/Ending day” in contract advanced options)

• On Request: if selected, when the allotment is finished, the requested room comes out as “On Request” in availability. (If there is a need to directly have one or more occupancy on request, the corresponding allotment is defined to 0)

• TSU on request: if selected, it indicates that the room type TSU (Twin Single Use) will appear available "On Request”, even if there are twin rooms (TWN) available

• Max Release: the maximum number of hours before the checkin, within which the room can be released, if unsold

• Allotment Plans: are used to facilitate the loading of allotments, especially in cases of different seasons and allow you to define a specific period associating the related allotments per room type. You can create them from the Allotment Plans button

• Delete: if selected, it allows the removal of the line(s) of allotment inserted