Allotment

This section allows you to load the number of rooms in immediate availability, granted as a result of negotiation with the hotel.

This filter allows you to view dates up to a maximum of 90 days

  • From / To : the dates in which the rooms are available

  • Type the counters of the allotments can be of three types:

    • not generic: there is a counter for each type of room inserted (e.g. 2+2+2...)
    • generic: there is a single counter for all types of rooms inserted (which must therefore always be the same for each expected occupancy)
    • double only: double rooms and twin rooms share the same counter, while all other room types have their own dedicated counter

  • SGL (Single), DBL (Double), TWN (Twin), TRP (Triple), QUD (Quadruple), STR (used to manage room occupancy for more than 4 people): fields dedicated to the insertion of the number of rooms for each room type

  • Cancellation: is the number of hours (H) and/or days (D) before the check-in, within which the reservation can be cancelled, if confirmed, without charging any amount to the customer. If both are set, they will add up

  • Release: is the number of hours (H) and/or days (D) before the check-in, within the room can be released, if unsold If both are set, they will add up.

  • Split: if selected, it allows you to insert a new period of allotment, inside a period previously inserted

  • Group : it's possible to assign the allotments to a specific “Group of clients" (to manage customer groups, follow the steps Admin > Customers > Groups ) or to "All customers" within the system

Advanced Configurations:

  • Period indicates on which days of the week the allotments entered are valid:

  • On Request: if selected, when the allotment is sold out, the requested room will appear as "On Request" availability. If you need one or more occupancies to always be on request, you must set the related allotment to 0 and define default values for Cancellation and Release

  • TSU on request: if selected, it indicates that the room type TSU (Twin Single Use) will appear available "On Request”, even if there are twin rooms (TWN) available

  • Max Release: the maximum number of hours (H) and/or days (D) before the checkin, within which the room can be released, if unsold. If both are set, they will add up

  • Allotment Plans: are used to facilitate the loading of allotments, especially in cases of different seasons and allow you to define a specific period associating the related allotments per room type. You can create them from the Allotment Plans button

  • Delete: if selected, it allows the removal of the line(s) of allotment inserted.