Allotment

This section allows you to load the number of rooms in immediate availability, granted as a result of negotiation with the hotel.

This filter allows you to view dates up to a maximum of 90 days

  • From / To : the dates in which the rooms are available

  • Generic the counters of the allotments can be of three types:

    • not generic: there is a counter for each type of room inserted (e.g. 2+2+2...)
    • generic: there is a single counter for all types of rooms inserted (which must therefore always be the same for each expected occupancy)
    • double only: double rooms and twin rooms share the same counter, while all other room types have their own dedicated counter

  • SGL (Single), DBL (Double), TWN (Twin), TRP (Triple), QUD (Quadruple), STR (used to manage room occupancy for more than 4 people): fields dedicated to the insertion of the number of rooms for each room type

  • Cancellation: is the number of hours (H) and/or days (D) before the check-in, within which the reservation can be cancelled, if confirmed, without charging any amount to the customer. If both are set, they will add up.

  • Release: is the number of hours (H) and/or days (D) before the check-in, within the room can be released, if unsold. If both are set, they will add up.

  • Split: if selected, it allows you to insert a new period of allotment, inside a period previously inserted

  • Group : it's possible to assign the allotments to a specific “Group of clients" (to manage customer groups, follow the steps Admin > Customers > Groups ) or to "All customers" within the system.

Advanced Configurations:

  • Period indicates on which days of the week the allotments entered are valid:

  • On Request: if selected, when the allotment is finished, the requested room appears in “On Request” availability. If there is a need to directly have one or more occupancy on request, the corresponding allotment must be defined to 0 and default values must be set in Deadline and Release.

  • TSU on request: if selected, it indicates that the room type TSU (Twin Single Use) will appear available "On Request”, even if there are twin rooms (TWN) available.

  • Max Release: the maximum number of hours (H) and/or days (D) before the checkin, within which the room can be released, if unsold. If both are set, they will add up.

  • Allotment Plans: are used to facilitate the loading of allotments, especially in cases of different seasons and allow you to define a specific period associating the related allotments per room type. You can create them from the Allotment Plans button

  • Delete: if selected, it allows the removal of the line(s) of allotment inserted.