Allotment

This section allows you to load the number of rooms in "Allotment", ie in immediate availability, granted as a result of negotiation with the hotel.

allotment

This filter allows you to view dates up to a maximum of 90 days

  • Start Date and End Date : the dates in which the rooms are available

  • Generic: the "counters" of the allotments can be of three types:

    • not generic: there is a counter for each type of room inserted
    • generic: there is a single counter for all types of rooms inserted, therefore the rooms number must be set to the same value or set to zero
    • double only: double rooms and twin rooms share the same counter, while all other room types have their own dedicated counter

  • SGL (Single), DBL (Double), TWN (Twin), TRP (Triple), QUD (Quadruple), STR (used to manage room occupancy for more than 4 people): fields dedicated to the insertion of the number of rooms for each room type

  • Cancellation: the number of hours before the checkin, within which the reservation can be cancelled, if confirmed, without charging any amount to the client. If it is necessary to define a specific time beyond which cancellation penalties apply, it must be considered that the time from which the system counts the hours is midnight (24.00). For example in case there is no penalty for cancellation of reservations by 16.00 on the day of arrival, it will be necessary to set 8H (24-16).

  • Release: the number of hours before the check-in, within the room can be released, if unsold

  • Split: if selected, it allows you to insert a new period of allotment, inside a period previously inserted

  • Group : it's possible to assign the allotments to a specific “Group of clients" (to manage customer groups, use the path: Admin> Customers> Groups ) or to "All customers" within the system

    • Example: if for an allotment from 09/01 to 09/02, for the period 10/01 - 11/01 you decide to sell the contract at a different price, by using the split and you obtain these 3 allotments:
    • 09/01: old price
    • 10/01 – 11/01: new price
    • 12/01 – 09/02: old price

allotment plan

Advanced Configurations:

  • Period : indicates in which days of the week the entered room allotments are valid:

    • Weekdays: on all working days
    • Weekend: at the weekend
    • Both: in both periods
    • Days of the week: the days of the week can be specified

  • Extra/Free: if this box is selected, when the allotments (occupancy) of rooms are terminated, the required room appears "On Request" in availability; vice versa, the hotel does not appears in the availability results

  • TSU on request: if selected, it indicates that the room type TSU (Twin Single Use) will appear available "On Request”, even if there are twin rooms (TWN) available

  • Max Release: the maximum number of hours before the checkin, within which the room can be released, if unsold

  • Allotment Plans: are used to facilitate the loading of allotments, especially in cases of different seasons and allow you to define a specific period associating the related allotments per room type. You can create them from the Allotment Plans button

  • Delete: if selected, it allows the removal of the line(s) of allotment inserted