Create New Contract

Follow the step: Administration > Hotels > Contracts, choose before the Country and the City in which the hotel is located and for who you want to create a new contract (or modify a contract already entered) and click on the Search button (all the loaded contracts in the selected city will appear, if present).

To load a new contact, click on the button " New Contract" the Contract Anagraphic will open and it should be fill, explained below in detail:

new contract

Main Options:

  • Name: field for assigning an identify label to recognize the contract
  • Country/City: localisation of the hotel
  • Hotels: the hotel to which the contract we are creating refers; by clicking on the “Obtain Contacts” button, it can automatically fill in the E-mail field with the address inserted in the Hotel Data ;
  • Channel Manager: if the contract is managed by a channel manager, it must be selected from the menu
    • Suppliers: the supplier with whom the contract for the hotel entered has been stipulated; by clicking on the "Obtain Contacts" button, you can automatically fill in the E-mail field with the address inserted in the Supplier Data
  • E-mail: the e-mail address that will receive the notifications regarding new bookings, modifications and cancellations
  • Markup: in this section there is a default markup applied to the tariffs entered for this contract (if necessary, it could be defined in the part of the tariffs)
  • Commission: Descriptive field, indicates the commission established with the hotel. It will have no effect in the contract
  • Category: the room type that also identifies the contract itself, for example: "Standard Room", "Superior Room", etc. In case you need to request a room type that is not present, you must open a ticket to the Dataentry department.
  • Arrangment: type of treatment (bed and breakfast, half board, all inclusive, etc.)
  • Breakfast type: type of breakfast (continental, buffet etc.)

Advanced Options:

  • Number of children: shows the maximum number of children that can accommodate that type of room
  • Extrabed with immediate confirmation: once selected, it says that the booking with the additional bed will be immediately confirmed if the room is available
  • Mapping allotment: indica la tipologia di camera che viene associata alla doppia uso singola.
  • Closure: used to set the supplier interface: establish if the supplier can insert closures only for extraallotment (free sale only), for all allotments or can choose from time to time
  • Release : used to insert/change the release time of all rooms in allotment, or of all rooms in free sales, or both
  • Min allowed age: allows you to set the minimum age required for guests
  • Minimum/maximum STR occupancy: they are linked to the type of STR room and are used to define occupations greater than 4 people
  • Not visible to the CM : means that the CM will not see bookings made on this contract via Twoways
  • Automatic Renewal: if flagged, move forward the end date day by day
  • Allow extra freesale:Allows the system to add rooms to those loaded in the Flex allotment section.
    • with 1 room in Flex Allotment adds 1, total 2 available
    • with 2 rooms in Flex Allotment adds 2, total 4 available
    • with 3 or more rooms in Flex Allotment adds 3, total available 3 or more + 3
  • Week-end tariff starting day: the day of the week in which the weekend tariffs starts
  • Week-end tariff ending day: the day in which the weekend tariffs ends
  • Week-end minimum-stay starting day: the first day of the weekend for the purpose of minimum stay
  • Week-end minimum-stay ending day: the last day of the weekend for the purpose of minimum stay
  • Languages for notification emails: the language of the notifications that will be sent to the supplier

  • Bind tariff : the tariffs are defined for the cost of the stay:

    • standard : every day has its own tariff.

      Es : 1st day: 50, 2nd day: 25, 3rd day: 30 Total stay = 50 + 25 + 30

    • check-in : every day has the tariff of the first one.

      Ex : 1st day: 50, 2nd day: 25, 3rd day: 30 Total stay = 50 + 50 + 50

    • check-out : every day has the tariff of the last one.

      Ex : 1st day: 50, 2nd day: 25, 3rd day: 30 Total stay = 30 + 30 + 30

  • Hide prices from supolier email: avoid that booking prices are sent to supplier’s notifications
  • Consume allotment based on occuoancy: in case of double + extra bed the allotment will be deducted from the triple
  • Send chck allotment email to: send an email to the selected user to notify the end of availability following a reservation (one per day)